The first step in planning for your retirement is to contact ERS for assistance. We recommend that you attend a pre-retirement informational session at least 1 year prior to your anticipated retirement date. Contact ERS approximately 6-7 months prior to your retirement date to schedule a counseling appointment at their office. Once completed, here are the steps you need to take with EUTF to ensure access to your health benefits.
New Retiree Health Insurance Benefits Checklist
1. Attend a Pre-Retirement Health Benefits Workshop
Sign-up to attend a pre-retirement health benefits workshop, watch an on-demand pre-retirement informational video, or view the Pre-retirement Checklist and Medicare Checklist.
2. Apply for your Retiree Health Insurance Benefits
The Hawaii Employer-Health Union Benefits Trust Fund (EUTF) administers your health and life insurance benefits. After filing your retirement application with the Employees Retirement System (ERS), please submit an EC-2 form to the EUTF to enroll in your health and life insurance benefit plans. EUTF also requires a copy of your ERS Retirement Estimate Letter.
3. Complete the EC-2 (Enrollment Form for Retirees)
Instructions on how to complete the EC-2 form are included with the EC-2 form. Complete the EC-2 form, sign and submit it to EUTF within 60 days of your retirement date. Do not submit the EC-2 form until you are certain that you are going to retire.
4. EUTF Rules
EUTF rules specify that if both you and your spouse (or domestic partner or civil union partner) are employees and/or retirees of the State of Hawaii or one of the Counties you may enroll in one family, or one 2-party, or two self plans.
If your spouse (or domestic partner or civil union partner) is an employee of the State of Hawaii or one of the Counties and you are going to cover your spouse (or domestic partner or civil union partner) on your retiree plan, your spouse (or domestic partner or civil union partner) must notify his/her Department Personnel Officer or employer designee to cancel his/her active employee plans.
5. Medicare Part B (Age 65 or Qualified Disabled)
If you or your eligible dependent are eligible for Medicare, you must provide EUTF a copy of your Medicare card showing enrollment in Part B in order to be covered under EUTF’s retiree medical and/or prescription drug plans. If you do not provide proof of Part B enrollment, your medical and/or prescription drug plans will be cancelled.
6. Canceling Your Retirement
If you decide to cancel your retirement or change the date of your retirement, notify your Department Personnel Officer or employer designee immediately and have them send EUTF an EC-1 form to re-activate your active employee plan.
7. Life Insurance
Complete a Group Life Insurance Beneficiary Designation Form if you want to change your beneficiary(s).
If you have any questions on eligibility or enrollment, please call our Customer Service Call Center at 808-586-7390 or toll-free at 1-800-295-0089 for assistance. If you have any questions on claims or benefits, please call the insurance carriers listed in the Retiree Benefit Plans Reference Guide.